Industries

Contractors & Home Services Auto & Powersports Car Dealerships Manufacturers Nursing Homes Salons & Spas Medical & Dental Legal & Professional

Services

All Services

For Agencies

Reseller Program Agency Program White Label

Company

Pricing About Contact
Start Free Trial →
🚗 🏍️ 🛥️ 🚜 · For Every Dealership

Sales floor. Parts counter.
Service drive. The lot.

Every dealership runs the same four departments — auto, powersports, marine, RV, equipment, doesn't matter what's on the lot. Zaptask runs all four. Voice AI takes the calls. AI SMS chases the leads. Forensic AI inventory tracks every unit. Per-rep portals work the floor, the counter, and the drive.

Get Free Revenue Audit 📞 Call the Voice Demo: 937-629-8046
🚗 AUTO 🏍️ POWERSPORTS 🛥️ MARINE 🚐 RV 🚜 EQUIPMENT
📞

Sales floor automation

Voice AI takes every call. AI SMS hits internet leads in 30 seconds. Per-rep portals work the pipeline.

🔧

Parts & service automation

Customer parts inquiries, service scheduling, RO updates, technician handoffs. Bay hours stay full.

📦

Forensic AI inventory

Photo-based lot audits. Catches missing units, miscounts, and shrinkage the same day. Real cost basis tracking.

🔁

Follow-up that never quits

3-touch email sequences. Service reminders. Trade-in re-engagement. The cold lead from March is still being worked.

Four departments. One platform.

The whole dealership.
Configured to your store.

You're already paying for a CRM, an answering service, a chat widget, an email tool, an inventory app, a service scheduler, and a social posting service. Zaptask replaces the lot — and ties them together so the lead at the front desk turns into the service customer for life.

📞
Sales Floor
  • Voice AI receptionistPicks up every call. Knows your inventory by stock number. Books test drives directly to a rep.
  • AI SMS for internet leadsHits the lead in 30 seconds. Qualifies, schedules, hands off — before the buyer closes the tab.
  • Per-rep portalsEach salesperson gets their own pipeline. Manager sees the whole floor.
  • 3-touch follow-up sequencerThe shopper who didn't buy today gets worked at 3, 7, and 21 days. By name, with their unit.
🛠️
Parts Counter
  • AI parts lookupVoice AI knows your parts catalog. Customer calls about a brake pad — it answers, quotes, takes the order.
  • 24/7 parts inquiriesSundays, evenings, holidays. Every "do you have it" call gets an answer. Every order gets logged.
  • Cross-sell promptsHelmet with the bike. Trailer hitch with the truck. Filter with the oil change. AI suggests, customer adds.
  • Special order trackingSMS the customer when their part lands. They come pick it up. No follow-up calls eating counter time.
🔧
Service Drive
  • Online + voice schedulingCustomer books a service appointment over the phone or web. Lands straight on your service writer's schedule.
  • Reminders & confirmationsDay-before SMS, morning-of confirmation, easy reschedule link. No-shows cut in half day one.
  • Work order updates"Your truck is ready." "Tech found a recall." Customer gets it via text. Phones don't ring all afternoon.
  • Service-to-sales handoffCustomer in for a third tire — they're past trade-in age. AI flags it. Sales gets a warm laydown.
📦
The Lot (Inventory)
  • Forensic AI photo inventoryWalk the lot with a phone. Snap photos. AI matches every unit to your inventory record. Catches what's missing.
  • Cost basis trackingEvery unit's true cost — purchase, recon, floor plan interest, days-on-lot. Real margin, not the spreadsheet guess.
  • Shrinkage & misplacement alertsUnit on paper but not on the lot. Unit in service bay but not on the RO. AI flags it, you investigate.
  • Auto-post new arrivalsInventory hits the lot, hits Facebook and Instagram the same hour. Photos, price, financing CTA.
Where money walks

The leaks every dealer
knows about. Most don't fix.

Walk into any dealership — auto, powersports, RV, doesn't matter — and ask the principal where they're losing money. They'll list these in their sleep. Then they'll say there's no time to fix it. Zaptask fixes it overnight.

Sales
62%
Of internet leads never get called fast enough
First-responder dealers close at 5–8x the rate of the second one. Most lots take 4+ hours to call. Zaptask hits the lead in 30 seconds.
Sales
38%
Of inbound calls go to voicemail after-hours
Sundays. Evenings. Lunch. The shopper's already in buying mode and your phone tree just sent them to a competitor with a live person.
Parts
$18K
Average annual parts shrinkage in a small dealership
Parts walking off shelves. Used on ROs but never charged. Counter "comps" never logged. Forensic inventory catches it the day it happens.
Parts
~25%
Of parts calls die in voicemail or on hold
"Do you have a [part]?" call comes in at 4:55pm. Counter's on the phone. Caller hangs up, drives to the dealer down the road. Lost ticket, gone.
Service
22%
Service no-show rate without automated reminders
Bay hours empty. Techs standing around. Effective labor rate tanks. Automated SMS reminders cut no-shows in half — same day you turn it on.
Service
$340
Avg revenue lost per service customer not re-engaged
The customer who came in once and never came back is sitting on a 4-year-old vehicle that needs work. Nobody texted them. They went to Jiffy Lube.
Inventory
5–7%
Of inventory units have stale or wrong cost basis
Recon costs not logged. Floor plan interest not tracked. Days-on-lot ignored. You think you have $2,800 in a unit; it's actually $1,400.
Floor
$1,600+
Per BDC seat / month, before bonuses
A 4-person BDC runs $1,600–2,000 a month and still misses Sunday calls and parts-counter overflow. Zaptask never sleeps and never asks for a raise.
What Zaptask runs for your store

One platform.
Every department covered.

Twelve tools you used to pay for separately, replaced with one — and tied together so the lead at the front turns into the service customer for life.

📞
Sales · Parts · Service

Voice AI Receptionist

Answers every call across departments. Routes parts inquiries to parts, service questions to service, sales calls to a rep. Demo it: 937-629-8046.

LEARN MORE →
💬
Sales

AI SMS for Internet Leads

The lead fills out a form on your site at 9pm. Their phone buzzes 30 seconds later. We qualify, schedule, hand off — before competitors get out of bed.

LEARN MORE →
👥
Sales · Parts · Service

Department Portals

Each rep, parts counter staff, and service advisor gets their own dashboard. Manager sees the whole store. Coach with data, not gut feel.

LEARN MORE →
📦
Inventory

Forensic AI Inventory

Photo-based lot audits. AI matches every unit on the lot to your inventory record. Flags missing, miscounted, and stale-cost-basis units same day.

LEARN MORE →
✉️
Sales · Service

3-Touch Follow-Up Sequencer

The shopper who didn't buy. The service customer who hasn't come back. Both worked automatically — by name, with their vehicle, on a calendar that closes deals.

LEARN MORE →
📅
Service

Service & Test-Drive Reminders

Automated SMS confirmations, day-of reminders, easy reschedule links. Cuts no-shows in half. Bay hours stay full. Effective labor rate climbs.

LEARN MORE →
🔩
Parts

AI Parts Counter

Caller asks about a part. AI checks your catalog, quotes the price, takes the order, alerts the counter. Cross-sells when it makes sense.

LEARN MORE →
🔧
Service

Work Order SMS Updates

"Your truck is ready." "Tech found a recall — want us to handle it?" Customer gets it via text. Phones don't ring all afternoon.

LEARN MORE →
🎯
Sales

In-Market Lead Finder

Scans your service area for shoppers actively researching what you carry. Drops them into your sequences. Real prospects, not vendor lists.

LEARN MORE →
🔁
Service → Sales

Service-to-Sales Handoff

Customer in for the third tire on a 6-year-old vehicle. AI flags trade eligibility. Sales gets a warm laydown without lifting a finger.

LEARN MORE →
📱
Sales · Marketing

New Arrival Auto-Posting

Inventory hits your lot, hits Facebook and Instagram the same hour. Photos, price, financing CTA. Already running for live Zaptask clients.

LEARN MORE →
📊
Management

Pricing & Market Intel

What's selling fast in your zip. What's sitting. What competitors are pricing the same unit at. The intel franchise stores pay $30K/year for.

LEARN MORE →
📞 Voice AI Receptionist

Every call answered.
Sales, parts, and service.

Your Voice AI doesn't take lunch, doesn't call off sick, doesn't put the customer on hold. It picks up in two rings, sounds like a person, and routes the call where it needs to go — sales rep, parts counter, or service writer.

  • Knows your stockYear, make, model, VIN, trim, miles, price. Ask it about a unit and it answers like a 5-year vet on the floor.
  • Knows your parts catalogCaller asks for a brake pad part number. AI checks the catalog, quotes price and ETA, takes the order to the counter.
  • Books service appointmentsDrops the appointment straight onto your service writer's schedule. Texts the customer the confirmation and a reschedule link.
  • Hot-lead handoffCaller is ready to buy or finance today, the AI texts the right rep immediately — with the full transcript so the rep walks in armed.
  • After-hours coverageSundays, holidays, 11pm. The phone gets answered. The deal gets saved. The customer walks in Monday already half-sold.
Live Voice AI · Call right now
937-629-8046
Meet Missy — Zaptask's voice agent. Ask her about a vehicle, book a test drive, ask about a part, see how she handles it.
📞 Call Missy Now
This is the same voice agent we configure to your store — your inventory, your parts catalog, your service hours, your reps' names. Ready in 48 hours.
📦 Forensic AI Inventory

Walk the lot. Snap photos.
Know what's actually there.

Originally built for a powersports dealership in Ohio. Now ships with every Zaptask dealership account. The forensic inventory engine does what no spreadsheet and no DMS report can do: tell you what's actually on your lot, in your service bays, and on your parts shelves — versus what your books say is there.

  • Photo-based unit check-inTake a photo of a unit, AI reads the VIN/serial, pulls year/make/model/trim, creates the record. Three seconds per unit.
  • Lot audits in 30 minutesWalk the lot with a phone. AI matches every unit to your inventory. Missing, misplaced, and unaccounted-for units flagged on the spot.
  • True cost basisPurchase + recon + floor plan interest + days-on-lot. Real margin per unit, not the spreadsheet guess your accountant trusts.
  • Parts shrinkage detectionCounter says 12 oil filters. Shelf has 9. AI flags it. Used-on-RO parts cross-checked against the work order. Leaks caught the day they happen.
  • Multi-location readyTwo lots. Service bays. Off-site storage. Auction yards. Same audit, same dashboard, same alerts.
portal.zaptaskai.com/inventory/lot-audit-may-9
Lot Audit · 47 units scannedLIVE
🚗
VIN · 1FTFW1ET·····A40123
2022 Ford F-150 XLT · 34,210 mi
✓ Match
🏍️
VIN · JH2RC44·····A18772
2024 Honda CRF300L · 412 mi
✓ Match
🚙
STK · USED-1108
2019 Jeep Grand Cherokee · 68,400 mi
✗ Missing
🛥️
HIN · YAMA9302G324
2023 Yamaha 242X · NEW arrival
+ New
🚐
VIN · 5GTKP60·····E55104
2021 Forest River R-Pod · cost basis stale
⚠ Flag
44 matched · 1 missing · 1 new · 1 flaggedAudit time: 28 min
👥 Department Portals

Every employee on the same page.
Every manager sees everything.

Stop running the store on sticky notes, group texts, and "did anyone call them back?" Each salesperson, parts counter staffer, and service advisor logs into their own portal — their leads, their tickets, their tasks. The principal sees the whole store at a glance.

  • Personal pipeline per repEvery lead, every walk-in, every internet inquiry — assigned, dated, tracked. Reps see exactly who they're calling today.
  • Auto-generated tasksAI books a test drive, drops a follow-up reminder into the rep's portal. Service AI logs a recall callback, drops a task on the advisor.
  • Manager dashboardResponse times, conversion rates, hot leads going stale, parts inquiries unhandled, service tickets aging. Coach with data, not gut feel.
  • Day-off coverageTop closer takes Saturday off? Their leads route to whoever's on the floor. Service writer out sick? Tickets reroute. Nothing waits.
portal.zaptaskai.com/dealership/store-view
Sales
Parts
Service
JM
Jessica M.
2024 Silverado · Test drive Sat 10am
Hot
RP
Robert P.
F-150 inquiry · Financing Q sent
Working
DT
Diana T.
Trade-in appraisal · Day 3 follow-up
Follow-up
MK
Marcus K.
Used Tahoe · Walk-in Tues
Hot
AC
Anita C.
RAV4 · 14-day sequence active
Working
Jason · 12 active · 3 todayAvg response: 47 sec
The math, the way you actually run it

Four levers.
One Zaptask subscription.

No spin. Here's the napkin. Pick the lever that hits hardest at your store. Most of our dealer accounts trip every one of these in the first 60 days.

Lever 1 · Sales
+1 deal
From a missed call rescued
Avg combined gross ~$2,800 on a typical retail. Higher on used & F&I. One extra deal/month pays Zaptask 5–6x over.
Lever 2 · Service
+12 hrs
Bay hours rescued / month
Cut no-shows in half via SMS reminders. 12 extra billable hours at $145/hr effective rate = ~$1,740/mo recovered.
Lever 3 · Parts
$1,500
Monthly shrinkage caught
Forensic inventory flags missing parts the day they walk. Even small dealers stop ~$1,500/mo in leakage from day one.
Lever 4 · Headcount
−1 BDC
Seat eliminated
Voice AI + AI SMS handle the lift of a full BDC seat after-hours and overflow. ~$1,800/mo back in the operating column.
$2,800 + $1,740 + $1,500 + $1,800 = ~$7,840 / month back to the store.

For $497/month on Zaptask Pro. That's a 15x return without breaking a sweat — and we haven't talked about service-to-sales handoffs, in-market lead finder, or the auto-posting that fills the lot all over again. Run the audit and see your store's actual numbers.

Zaptask A.I.

I built the inventory engine for a powersports lot. The rest grew from there.

I'm Brett Simpson — founder of Zaptask A.I., LLC. The forensic inventory system on this page started in a powersports dealer's back office in Ohio. The voice AI came next. The portals after that. I'm not pitching software from a glass tower — this platform was built next to real dealers, on real lots, with real DMS exports.

Brett personally onboards every client from Springfield, Ohio. No offshore tier-1 support — you text the founder directly. If something's broken, you're texting me, not a support queue overseas.

Brett Simpson · Springfield, OH · (937) 536-9508

Two ways to start

Stop paying for the deals,
parts, and service hours you're already losing.

Take the 2-minute Revenue Audit and we'll show you what your store is leaving on the table — across all four departments, with your actual numbers. Or call the Voice AI demo right now and hear it run.

Get My Free Revenue Audit Start Free 14-Day Trial

🔒 No charge for 14 days · No card required · Personal onboarding by the founder